Vista College Online

>> >> . hello everyone. it is me great pleasure to introduce tony, the presenter. let me tell you at first all little bit about him, and then we will cover some housekeeping. today is a little bit unusual-it is the first time i have used the new version of elluminate. so not everything is updated, and it may be a little bit interesting. anyway. tony has been dedicated to imaging and pdf for over 20 years.
he is an internationally known writer. his dedication to his field began with kurzweil computer products in 1983. the xerox company that was the predecessor of today's nuance. ok. i apologize if the slides are not all correct. [on the board]. (reading). (reading). captions are available on this session.
you can save the contents of the presentation or the chat window by clicking on the floppy disk icon in the upper left corner. and you can participate by clicking on the green check mark or the red x. let's give that a try. see if you can find those icons right now. very good. if you are listening by using the computer, feel free to adjust your speaker level by using the sliders in the lower left corner of the screen. if you want to speak using the computer, you'll need a microphone, and then you will need to run the audio setup
wizard, which is located under the tools on the toolbar at the top. the microphone is like a walkie-talkie, so you have to release it when you have finished talking. the chat window looks like this-and we have talked about closed captions. emotion icons-this is something else for us to play with right now. they are toward the bottom right of the screen, where uc the name of the windows. ok. very good. everyone gets a gold star. tony, it is all yours.
>> thank you very much. today we're going to be talking about our new pdf converter version 6. we are the world's leading replacement for adobe acrobat. we offer three areas of functionality-and those are in the area of pdf creation from any application. we also provide a full suite of editing tools, including things like document assembly (reading rapidly). at another area of functionality that we offer is the ability to convert pdf files. we can convert those to fully formatted microsoft word, excel, power point or wordperfect documents. we use the
world's leading optical character recognition technology. so we will touch on these three areas today. creation, editing, and conversion. finally, we offer a number of different licensing packages for the product. obviously you can purchase it over the internet. obviously you can purchase it as an individual. we have very flexible open licensing programs, where you can receive the discount based on the number of purchases in your initial purchase. and then we offered a very economical site licensing program. in any case, we licensed users, not machines-so it is very
flexible, in the sense that any individual is authorized to install and run the computer-run the software on a computer and access it remotely. and if you are a licensed user within an organization, you can even install it on your home computer. so you will find it very cost-effective, especially when compared to our largest competitor, adobe acrobat. and there is some contact information for licensing and pricing questions. i'm going to jump into a demonstration of the product, focusing on those three areas of the product-the ability to create a pdf for many applications; the ability to edit a pdf in any way; and finally the ability to convert a pdf using optical character recognition.
believe it or not (laughing), this is something that we have practice. so give me just a minute to get this correct. [pause] just about there. one more adjustment and we will be set. [pause]. practice makesperfect, but not absolutely perfect. ok. i mentioned the three areas. there is another thing that i think is important to mention at the beginning of a
presentation-adobe invented pdf, when they did so, they purposely wanted to encourage other publishers-and so they published their specifications. that is why there are approximately 1800 publishers' that provide various pdf options. all of this is because adobe, in the interest of making a popular format, publish the documents specification-so when we make a pdf, everything that you see today is an industry standard pdf. so everything you see today, if you send it to somebody else-if you want to do some editing or conversion dashed this works on any pdf. so think of it just like html pass certainly someone invented it, but the thing that made it popular
was releasing the document specification. the reason that people typically invest in pdf is to create a pdf, not just to consume or look at it. we offered tight integration with microsoft office. we have additional bonds to the microsoft toolbar, both microsoft word, excel, and power point. we also include the tools within microsoft outlook and and lotus notes. the first button here [on the board] is the converter button. it allows you to open a pdf file directly into the microsoft office products. the second button is to
create; the third one is to create a pdf and automatically attach it to a e-mail message, so that your file is ready to send out. and finally are the settings-this is in this case, i have a proposal document, and it and includes a number of styles. in this case i have used the check box. likewise, you can control the look and functionality of the links within your document. they will be carried over into the pdf,-we also bring over comments from microsoft word. we also provide tagging for section 508 compliance with your document. so that they are acceptable for visually impaired users.
you can see that we generate the tags automatically. and finally, the advance within a pdf file, you can choose the page size, the resolution depending upon your printer that you are using and the purposes. of course the orientation-and some of the more advanced settings are the different versions of pdf. over the year, adobe has updated the pdf specification and added additional features. we support all of the features, including the latest version which is 1.7. so there are the various versions that we support, and when you optimized for web ewing, that speeds things up. all of these things are parts of the pdf document architecture itself.
you probably know that pdf has security built-in-here are all the security controls. >> yes, it does. and it totally supports windows vista; we are a microsoft gold partner. it supports all of the earlier versions, all the way back to windows 98, i believe. and i just wanted to touch on some of the precision settings that you have. let me to show you the results in pdf-here is the same document that we were looking at in microsoft word. here is the latest version of our software that we have just released. you can
see the menu bar across the top, and the tool bars. you can configure this any way that you like. anytime that you customize the pdf interface like this, if you choose to push this out in an network installation, you can do it so that all of your users are seeing the same thing, using the same buttons, even so far as the profiles. a totally customizable interface as well. and down here at the bottom we have the various navigation tools that i will touch on as we go through the demonstration. for now, to show you the bookmarks that we have created, you can see that we can navigate-let's take a look at the bookmarks. these are generated automatically using the styles from microsoft word.
bookmarks are handy for navigation-if you just click on them it takes you through the document like this [on the board]. we can use straight through the document using the bookmarks. in this particular file, there was a table of contents. you can see that we have generated a clickable table of contents. another form of navigation, so that you can jump around in your document. and we can use the navigation bar itself. by the way, that is how you generate bookmarks and table of contents, when you start out with a well structured document. but you can go back and manually insert this. using the tool bar [on the
board]-i will grab some text here. and you can see that i can easily include a hyperlink here. so i can manually put in links of this way. if i do so, there is a tool here that will allow me to create a table of contents from the bookmarks that i have placed. i does want to show you the standard way that people create a pdf from within a microsoft word application. there is another way to create a document, and this is using our pdf creation assistant. click file, new pdf, and you can see a number of options [on the board]. sir you can get to it through the menus. but we also offer a this
assistant, and this allows me to go out to the file system,-in this case i just want to grab some local files here. i will choose a number of files just to demonstrate this functionality. in this case i was using the menu but you can also drag and drop them within this interface. i have the ability to create a pdf for each of these individual documents; the second option is to combine multiple files into a single pdf. and the other two chillers is, i can do an overlay, including other information like a time of date stamping and other options. and finally, something called a pdf package. when you have to send multiple files to someone
using e-mail, you open a package and use this list right here, and it puts in all the files as a separate pdf. so rather than combine the mall, when you e-mail this to everyone, they get a single attachment, and when they click on it, it will pop open a list and they will see all the files that you have sent included in your package. so the primary advantage of a package is just having a single attachment instead of multiple attachments. and the other advantage is, it is a pdf file, so if you need security, including a digital signature-for demonstration i will just combine multiple files into a single document. it can see that i have a document here, a spreadsheet, a picture-and i can move things
around within the list. and i will click the start button here. this process works completely in the background. this is another thing that my customers tell me, that they can create a pdf file faster than with adobe. so we are using the windows technology to generate the file in the background. and here we are looking at the results, once again in my primary interface within pdf converter professional. why would you combine multiple files? we are purchasing a house, so i had to combine multiple files to put this transaction together. this is a legal form, and in a moment i will show you something else-but i just want to point out that there is a data entry field here.
down here you can see that i have put in a date and time stamp, which shows you further advantage to using (inaudible). so the first two pages are a document file, and next is a page from an xl spreadsheet, and then a portion of a power point document, and a scanned document. here is a picture of elvis presley's home in graceland. but i wanted to show you the easy ability to for this purpose, i will open the pages viewpoint. obviously it is good for jumping around. i can also change the order of the pages in the document. and if i use the tool, you can see that i can
insert, replace, delete pages. [on the board]. in this version of our software, we have included something much more dynamic-the document assembly view, down here on the bottom navigation panel. this is the document assembly view, because we give you the full screen to work with the document at the age level. on like the thumbnail, these are large pages. if i want, i can select a graphic within my document and cut and paste. because these are life documents that we have scaled down to fit on the page so that we can work with them. another interesting thing is that you start with the ability to fill up documents.
just as i could with the pdf creation assistant-or as i can at any time in the file menu, i can open any file. just the act of bringing them into the application, whether through the menu, the assistant or dragging them into the screen here, they become a pdf file. i also have a dynamic man used that open on the document assembly of view that give me the option to delete and extract pages etc.. let me to show you how this works. [on the board]. you can see that you can easily build up large files simply and quickly on this intuitive interface. you can see that i am building a larger document here. as before, i can move things around to change the page order if i like. also i have the option to include
headers and footers. when you are publishing fairly complex documents, it is a handy feature to be able to include these flexibly. here is the interface for that [on the board]. you can establish the margins for where you want them to appear in relation to the pages. and here in the center of the interface, you can see that i can include header and footer information of multiple lines in length. and we can store them away under their own independent name. and i can have any number of schemes for different purposes. in this case i have chosen to include some dynamic information, including the day, the page number, and also
i have grabbed any file name information; and you can also include static information as well. of course, you want to make sure that your header and footer does not overlap any document content. using this option, you can make sure that they do not interfere with any of the content. so a much more dynamic way of assembling documents, giving yourself an overall view. if you have ever worked with the slide sorter within power point, you know that this is a very handy to be able to work with a document. it is nice to be able to get a sense of and now i want to touch on some things that you can do to individual pages themselves. let me zoom in here and show you a couple of the annotation tools.
i have the ability to include notes, callouts, etc. if i choose to add a note, i can let click, [on the board]-you can see that we always captured the author's name and the date. i want to emphasize again that everything that you would expect to appear in a pdf will appear. there is a reason to include the author's name and the date. you can use this as a collaboration tool. if you have five people working on a document, including their
suggestions-we can use the comments tool here, and they can export the comments as a separate file. then when you receive all of the comments, if you are keeping a master copy of the document, you can import the comments, and they would appear exactly where they were made in their copy of the document-with exactly the same characteristics. or you could simply migrate all of the comments into a single document. however you get there, you have a uniform way of reviewing all of the comments from a multiple reviewers. and let me show you the kind of information that is captured [on the board] (scroll down). now i can review them and accept them or reject them, and so forth. so this becomes a real handy way of doing collaboration with multiple people giving input
on a pdf document. i have talked a little bit about the markup-but you can also do it simple things like selecting a text, and i can copy or paste text or graphics from this document or from another. [on the board]. and beyond just being able to select them, we provide the ability to edit the text and the optics with in your file. dashed the we all know that the pdf format is not made for editing. sometimes you receive a file and you notice that there is a typographical error or you want to make a small change to the information.
rather than going back to the source file and then recreating the pdf afterwards, here i can make corrections to the pdf live than on line as you just saw me do here. now another set of features on the product, which are typically used in law offices or government agencies. one of those capabilities is called redaction. that is the process of permanently removing sensitive information from a file. if you want to share the entire file but take personal information out, that is what redaction does-it permanently removes the information that you can see in the pdf file. and then the other half of that is inspect documents.
this is the other half-it gets rid of everything that is part of the pdf but not necessarily immediately visible. if you delete content, just as i deleted the word is date on the document-that word is still a part of the pdf file, and technically it might still be subject to discovery. so this option gets rid of content, links, the document information fields. we also offer the ability to provide dates numbering, as well as split the fall ile down by size. we also have the ability to compare documents within the same menu.
let me move along now and show you some of the forms capability that i touched upon briefly. this is a classic form, but it does not have any data entry fields or check boxes. i could go in and meticulously fill this out, but instead we have included capability from one of our legacy applications. click forms-and we do not have time today but there is a full suite of form design tools. and let me just touch briefly on this feature called the form hyper [on the board]. - form typer.
so it is going through the entire document and selecting the appropriate data entry fields. you can see that it actually gave names to the fields that it created on the fly like that. let me show you a more dramatic view [on the board]. so what was if you were going to publish this on your intranet, you would want to have fields with name so that it would be easy to import into your database. let me go back to the general purpose tool, and now you can see that i have a form that i can fill out with data. and you can see that i am
just moving rapidly through the form. the software has been out for 10 or 12 years,-so this is a basic feature that is a part of the product as well. now i want to show you a couple of examples of our ability to convert. whether they are scanned image files, or normal files that you get from microsoft word or excel. and we is the optical character recognition capability to convert these to standard document formats. i have opened a sample page to demonstrate this feature in version 6. since 2003 when we originally developed this product, at the suggestion of
microsoft-why don't you make something that can create a pdf, and bring it back into microsoft office? previously, i had to convert an entire page. on a page like this where i have some tabular data, as well as some other data that is text, -we have added something new that is called the convert area tool. this allows me to select a portion of the page, whether it is an image or
text-and you can see that i can save this as a microsoft word document, or a form. [on the board]. (scroll down). you can see that we have gone in-and look at the original page, dashed this is what it looked like in the pdf. and here it is within microsoft excel, and you can see-let me just make this a little bit larger. you can see that we recognize the structure and the layout and so forth. and even more than that, we recognize some of the format. you can see that we have recognized this cell as numbers. the importance of this is that
you can now use this as live data. and now i have all the familiar functionality within microsoft excel. and of course, having included a formula, if i put in some numbers here, dashed there are a number of different ways of doing this-i can save any file that i have opened with the in pdf converter professional in a variety of formats. so this is one way to do a conversion. and of course from the other direction, working in microsoft word, if i want to edit a document that is currently in pdf format, under the file menu, we have
included additional functionality. so now i have the ability to open a pdf file. this second one is the latest file format. microsoft announced with version 2007-it is their approach to a universal format. and we support that. so you can open from both directions. i just want to demonstrate the ability to open a pdf document directly into microsoft word. [on the board]. you can see that i can select a range of pages. you could see that i have just selected pages 5-10. and i can look at the thumbnails. and then i can click the start button here. so this
is the optical character recognition engine working here. in a document like this, it is really important that we did the format recognition properly. what we are looking for in simple terms is a document as if an expert said up the document for you. if that happened, they would give you the full functionality of the document. they would end at the proper format tools. and that is what we do in the process of converting from pdf to microsoft word. so we recognize simple formats [on the board]. when you get beyond that, you get to structural formats-when i click in the column, you can see that i have recognized and embedded column. the cool thing about columns is that they wrap back-and-forth.
and here is another example of the advanced format recognition-if i click on the text at the bottom of the page, microsoft word opens the header and footer tool, to show you that we have imbedded them within this document. remember that i selected pages 5-10. so this is a life file here. here we have switched to a different font type and style. we also recognize paragraph numbering, and bullets. you can see that these are live, the real functional formatting that you would expect if an expert operator recreated this document for you.
so that is everything that i wanted to show you in a quick overview here. so i would like to stop now and offer the last 50 15 mins to answer questions. >> if you are on the telephone or using a headset, feel free to speak >> i am sorry that i did not see the total the comment about the screen being caught sandra is asking, if i post a form online (reading).
>> there is a way around this, because the reader will often let you e-mail a document to yourself. it is a bit of a work around. i think- >> excuse me-this is mike. if you simply send an e-mail to lon, yes. the individual box pricing, i believe that is a student, faculty and staff pricing, starts at about $49. that is very reasonable in comparison to your main competitor. >> we think so. and the volume discount goes down from there. the licenses do not require any contracts. the discounts aren't just considered on the
basis of the number of licenses that are purchased. and again, mr. novak can provide you with all that information as well. lon.novak@n (chat window). >> absolutely. thank you for reminding me to stop sharing. i think i just gave it back to you-excuse me. there we go. my e-mail (chat window).
we talked about a website at the beginning-shall i put that up there for people? >> absolutely. we have a website that is dedicated to our pdf solution. there is a full rundown of the features under version six here. (inaudible). it also includes the a demonstration of the functionality that we provided today. i see a question about accessibility for the forms-i did not speak about that much. if you are starting out with a well structured microsoft
word document, you can usually generate tagged pdf, that file. but we also offer the ability to take any pdf, and automatically include tags to the content. in that case it is not as expensive as when you are starting with a well structured document, but it is a way of automating the process of taking documents with literally a single click. >> i see that a couple of people are thinking about leaving. and so, before you disappear, i want to bring out the url on your machines to fill out theevaluation survey. and that should appear on your screen. please take a few minutes of your
time-it will not take very long-to fill out. let us to know, both how to improve this particular seminar, as well as our other seminars in general. and we're always looking for additional topics. does anyone else have any questions or comments? personally, i was quite impressed with how nice a product with this is, and the pricing as well. >> thank you, marty. >> it looks like we are not getting very many questions, so i will stop the archive.
that will allow our caption person to go to lunch.thank you everybody,